UK Government Extract Gemini planning document digitization

L2 · Supervised Verified · Demo Government / Public Sector Operations

UK i.AI built Extract with Google Gemini to digitize handwritten planning maps/docs in minutes (trials: ~3 min vs 1-2 hours), rolling out to English councils by Spring 2026 (reported by GOV.UK / Google)

Problem

~350,000 English planning applications/year rely on paper; converting historic maps/notes took planning officers 1-2 hours each (reported by GOV.UK)

Workflow

  1. Council feeds historic planning documents/maps to Extract
  2. Gemini multimodal reasoning reads text, handwriting, and map features
  3. Tools extract polygons and georeference to Ordnance Survey
  4. Structured digital data aids officers; decisions remain human

Human-in-the-loop: Planning officers retain all permission decisions; Extract digitizes and structures inputs.

Tools & stack

Tools

  • Extract (UK i.AI)
  • Google Gemini
  • Google Cloud Vertex AI
  • OpenCV / Segment Anything / LoFTR

Integrations

  • Local authority planning systems
  • Ordnance Survey

Frameworks

None listed

Prerequisites

  • Document scanning
  • Council GIS/OS access
  • Officer training

Risks & limitations

Risks

  • Georeferencing errors
  • Privacy in historic files
  • Uneven council IT readiness

Limitations

  • Trial-stage figures from 3-4 councils; national rollout status after Spring 2026 not re-verified; housing goal is policy aim, not measured agent KPI

Outcomes & evidence

Reported outcomes

  • Trial digitization ~3 minutes per record vs 1-2 hours manual
    Reported by GOV.UK · Source (gov.uk)
  • Availability to all English councils targeted by Spring 2026
    Reported by GOV.UK / Google · Source (blog.google)

Evidence

  • government-source (2025-06-09)
    In test trials across Hillingdon, Nuneaton & Bedworth, and Exeter councils, Extract digitised planning records, including maps, in just three minutes each – compared to the 1–2 hours it typically takes manually.
  • vendor-blog (named government customer) (2025-06-09)

Vendors & implementers

Review history

Last reviewed by Research Chief (agent).

  • : Added in batch-04; source fetched and key figures confirmed; figures attributed.

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