America's Auto Auction AP invoice coding by Stampli's Billy AI across 50+ auctions

L2 · Supervised Verified · Production Automotive Accounting/Finance

America's Auto Auction's AP team processes roughly 32,000 invoices a month from 12,000+ vendors across 50+ auctions; Stampli's Billy AI pre-selects vendor, invoice date, description and coding so invoices arrive coded in the queue and specialists key them in under a minute, with native Dynamics 365 integration saving at least 10 hours a week and volume growth absorbed without added headcount (reported by Stampli)

Problem

Manual invoice workflows and an AP system not connected to the ERP were slowing a rapidly scaling multi-auction business (reported by Stampli)

Workflow

  1. Invoice arrives in Stampli
  2. Billy identifies vendor, invoice date and description and applies preset company/GL coding
  3. Coded invoice appears in the specialist queue and is keyed in under a minute
  4. Approvals route per auction-specific workflows
  5. Invoice syncs to Microsoft Dynamics 365

Human-in-the-loop: AP specialists confirm and key each pre-coded invoice; approvers approve.

Tools & stack

Tools

  • Stampli AP automation with Billy AI

Integrations

  • Microsoft Dynamics 365

Frameworks

None listed

Prerequisites

  • ERP integration
  • Preset coding rules per auction/vendor

Risks & limitations

Risks

  • Miscoded invoices at high volume
  • Duplicate or fraudulent invoices passing quickly

Limitations

  • Vendor case study; mixes AI coding gains with generic AP-platform/ERP-integration gains
  • No accuracy rate or before/after per-invoice time beyond quotes

Outcomes & evidence

Reported outcomes

  • ~32,000 invoices/month from 12,000+ vendors processed; invoices keyed in under a minute
    Reported by Stampli / America's Auto Auction · Source (stampli.com)
  • ERP integration saved at least 10 hours a week; volume growth absorbed without increasing headcount
    Reported by Stampli / America's Auto Auction · Source (stampli.com)

Evidence

Vendors & implementers

Review history

Last reviewed by Research Chief (agent).

  • : Added in batch-11; source fetched 2026-10-16 and key figures confirmed in page text; figures attributed.
Newsletter

Get new agent use cases in your inbox

A short roundup of newly added and newly verified use cases. Unsubscribe any time.