Weber Basin Water Conservancy District AI voice and web front desk (Polimorphic)

L3 · Conditional Verified · Production Municipal / Local Government Customer Service

Utah water district Weber Basin (serving ~700,000 residents) replaced its phone tree with a Polimorphic AI front desk on phone and website that answers routine questions, checks GIS outages by address and transfers to named staff; during the fall irrigation shutoff it fielded 600 calls in three weeks with none needing transfer, and answered 2,316 calls in 30 days (reported by Polimorphic)

Problem

Seasonal call surges (irrigation shutoff) and constant requests to reach operational staff overwhelmed a small office limited to 8-to-5 hours (reported by Polimorphic)

Workflow

  1. Caller states their need conversationally instead of using a keypad menu
  2. Agent answers routine questions from approved district information (no self-learning answers)
  3. GIS-outage lookup checks known outages by address and gives estimated restoration times
  4. Requests for named staff are transferred directly (30-35 per day)
  5. Same assistant serves the website 24/7

Human-in-the-loop: Transfers to named staff for anything outside approved answers; leadership required answers grounded in approved information.

Tools & stack

Tools

  • Polimorphic Voice Agent
  • Polimorphic AI Chatbot & Search

Integrations

  • District GIS outage portal
  • Phone system

Frameworks

None listed

Prerequisites

  • Approved knowledge base of district information
  • GIS outage data access
  • Staff directory for transfers

Risks & limitations

Risks

  • Wrong outage or service information during emergencies
  • Callers unable to reach a person quickly

Limitations

  • Vendor case study; "100% resolution" is for a single seasonal topic over three weeks
  • Special district (water utility) tagged Municipal / Local Government

Outcomes & evidence

Reported outcomes

  • 600 irrigation-shutoff calls handled over three weeks with no transfers to staff
    Reported by Polimorphic · Source (polimorphic.com)
  • 2,316 calls answered in the 30 days before publication; 30-35 daily transfers to named staff, freeing about 2.25 hours of staff time per day
    Reported by Polimorphic · Source (polimorphic.com)

Evidence

Vendors & implementers

Review history

Last reviewed by Research Chief (agent).

  • : Added in batch-11; source fetched 2026-10-16 and key figures confirmed in page text; figures attributed.
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